Buchalter APC, a full-service business law firm, has an immediate opening for a Corporate Legal Assistant based in our Dallas office.
In this role, you will be responsible for providing high-level administrative and organizational support to multiple corporate attorneys. This role requires exceptional organizational skills, the ability to manage competing priorities in a fast-paced environment, and a commitment to delivering high-quality assistance in support of the firm’s transactional legal services.
Essential Functions
- Draft, proofread, edit, and finalize legal documents, including contracts, agreements, closing documents, letters, and correspondence.
- Assist with the preparation of transactional documents such as corporate formations, amendments, and other entity filings.
- Ensure documents comply with firm standards and applicable legal formatting requirements.
- Prepare closing binders and maintain transaction checklists to ensure all deliverables are met.
- Manage attorney calendars, schedule meetings, calls, and deadlines related to client matters.
- Track key dates, critical deadlines, and follow-ups for transactions, filings, and deliverables.
- Coordinate with clients, opposing counsel, and third parties to schedule and confirm meetings or closings.
- Handle routine administrative tasks such as time entry, expense reports, and billing coordination for attorneys.
- Manage travel arrangements, meeting logistics, and other administrative needs.
- Maintain confidentiality and professionalism in handling sensitive client and firm information.
Qualifications
- Education: High School Diploma or equivalent is required. Bachelor’s degree is a plus.
- Experience: 3+ years of corporate and/or transactional experience, preferably supporting multiple attorneys in a mid-size to large law firm or a similar environment.
- Technical Skills:
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
- Experience with legal document management software, such as iManage.
- Familiarity with legal terminology, processes, and protocols.
Core Competencies
- Attention to Detail: Demonstrates accuracy in handling documents and following legal protocols.
- Organizational Skills: Manages multiple tasks effectively, maintaining organization under tight deadlines.
- Communication: Displays clear, professional, and courteous communication skills with internal and external stakeholders.
- Discretion and Confidentiality: Handles sensitive information with integrity, ensuring compliance with legal and corporate standards.
- Time Management: Prioritizes tasks and meets deadlines in a fast-paced legal environment.
Work Environment
- This position is currently hybrid offering four remote workdays per month (subject to change). The remaining work days require in-office attendance in the Orange County office.
- The office environment is professional, collaborative, and focused on supporting high-stakes legal work in a law firm.
- Overtime may be required on an as-needed basis.
Physical Demands
- Sitting or standing for extended periods.
- Frequent use of a computer keyboard, mouse, and other office equipment like telephones, scanners, and printers.
- Light lifting and carrying, typically weighing up to 15 pounds.
- Moving between offices, meeting rooms or file storage areas.
Interested candidates should submit a resume using the link below.
https://www.paycomonline.net/v4/ats/web.php/jobs/ViewJobDetails?job=279049&clientkey=E0613BCBED64E8FEE87AFE58CE97D87E
